From First Assessment to Final Discharge

Track Every Session, Every Progress Milestone, Every Payment.

Practice Management for Physiotherapy & Rehab Centres

Your focus is helping patients recover. Our focus is helping you manage treatment plans, track progress, and keep everything organized behind the scenes.

Managing a physiotherapy or rehabilitation centre means coordinating patient assessments, individualized treatment plans, multiple therapy sessions, progress monitoring, and billing - often across several therapists and treatment rooms. When these processes rely on paper charts, spreadsheets, or disconnected systems, critical information gets lost and your team wastes time on administration instead of patient care.

Prescribed Systems digitizes your entire operation so you can spend more time on care and less on paperwork.

Complete Patient Journey Management

From intake to discharge, every step of rehabilitation is tracked and supported.

Patient Records & Assessment

Digital patient intake and history

Complete medical history and injury documentation
Initial assessment findings and baseline measurements
Treatment goals and expected outcomes
Insurance and referral information in one place

Progress documentation that actually tracks progress

Session-by-session treatment notes
Objective measurements and functional assessments
Photo and video documentation of exercises and techniques
Range of motion tracking and pain scale monitoring

Treatment Planning & Execution

Individualized treatment plans

Create custom exercise programs for each patient
Set treatment frequencies and session durations
Define measurable goals and milestones
Adjust plans based on progress and response

Session management

Document what was done in each session
Track exercises performed, sets, reps, and resistance
Note patient response and any modifications made
Flag issues or concerns for follow-up

Smart Scheduling

Coordinate therapists, patients, and resources

Book appointments based on therapist availability and specialization
Schedule equipment or treatment room usage
Manage recurring sessions and treatment packages
Send automated appointment reminders to reduce no-shows

Waitlist and cancellation management

Fill last-minute cancellations from waitlist automatically
Track missed appointments and follow up protocols
Manage therapist schedules across multiple locations

Integrated Billing

Capture revenue from every session

Bill per session, treatment packages, or subscription models
Process insurance claims and medical aid submissions
Track co-payments and out-of-pocket charges
Reconcile payments with remittance advice automatically

Financial clarity

See outstanding payments by patient
Track which treatment packages are active or expired
Generate financial reports by therapist, treatment type, or time period
Follow up on overdue accounts efficiently

Progress Monitoring & Outcomes

Measure what matters

Visual progress charts showing improvement over time
Compare baseline to current functional assessments
Track goal achievement and milestone completion
Generate progress reports for patients, referring doctors, or insurers

Data-driven care decisions

Identify which treatments are working
See when patients plateau and need plan adjustments
Track average recovery times by condition type
Demonstrate clinical outcomes to referral sources

Staff & Operations Management

Keep your team coordinated

Track therapist schedules and patient loads
Monitor session productivity and utilization rates
Manage attendance and leave
Process payroll based on sessions delivered or hours worked

Equipment and inventory

Track therapy equipment usage and maintenance schedules
Manage retail inventory (braces, supports, exercise equipment)
Set reorder alerts for consumables

Why Physiotherapy Centres Choose Prescribed Systems

Before implementing any system, we examine how your centre operates:

How patients flow from assessment through treatment to discharge
How therapists document sessions and coordinate care
Where administrative bottlenecks slow down your operations
What reporting you need for insurers, referrals, and internal management

Then we configure the system to match your reality - not force you into generic healthcare templates designed for general practitioners.

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What You Get

Custom configuration - Set up for your specific rehab workflows

Data migration - Your existing patient records transfer safely

Staff training - Therapists and admin learn what they need to know

Ongoing support - Dedicated team available when you need help

System evolution - Add features as your centre grows

Ready to see how this works in your rehabilitation centre?

Schedule a consultation with Prescribed Systems. We'll examine your current operations and show you exactly how integrated practice management would work for your specific workflows